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Cycle to work

Words by Hargroves Cycles

on 14/06/2019 14:48:00

Cycle To Work

Save between 25% - 39%, have a healthier journey to work, and reduce environmental pollution with tax free bikes for commuting at Hargroves Cycles.

Say Goodbye To Gridlock

At Hargroves Cycles we support all of the leading Cycle to Work providers to offer employees the very best choice of product. If you cycle to work, you can save up to 39% on a new bike and safety equipment thanks to a government backed scheme that makes buying a new commuter bike much more affordable. The Cycle to Work Scheme is a salary sacrifice. This means the cost of a new bike and equipment is deducted from your salary as a non-cash benefit, so you save on tax and national insurance. Your employer effectively buys the bike and equipment on your behalf, then leases it back to you through an interest-free salary sacrifice scheme.

Reasons to sign up

  • Save up to 39% off the cost of a new bike
  • Cycling to work helps you stay fit and healthy, burns a lot of calories, and reduces your carbon footprint
  • The cycle to work scheme is awesome as it enables you to get all manner of cycling gear at a significant discount (whilst also spreading the cost).


Important Notice: Please read before contacting us about a cycle to work scheme.

We are currently seeing a very high demand for cycle to work schemes coupled with a national shortage of bikes. Because of this, we are not able to hold or guarantee bikes without a valid voucher. When we issue a quote this is simply to state how much a potential voucher needs to be for. It is not a guarantee of an order or that the bike has been reserved. We take no responsibility If the bike you requested goes out of stock whilst the process of raising a voucher is taking place. If possible your voucher can be used on an alternative product of equal or lesser cost. If you wish to choose a more expensive alternative a new agreement with your employer and Cycle to Work provider will need to be made. We cannot take part payment, the voucher needs to cover the purchase amount. We also Do Not accept Halfords/Cycle 2 Work vouchers online. We are not currently shipping bikes below £700. This is not basket total, this is based on the value of the bike. If the bike you would like is below this threshold it can only be completed at one of our stores. In these cases please speak to the store you wish to use directly. Click for store details

We're sorry if any of the above will cause you any inconvenience however, the amount of time it takes to get these schemes from quote to valid voucher is incompatible with the current trading conditions. We are looking at ways to improve this process so check back for updates

How can I speed things up.

Have a voucher ready to go before making contact. If you have a voucher ready we can process it immediately avoiding the issues mentioned above.

Where possible request a voucher type that can be used at any retailer

The quoting part of the process is largely to confirm the value to be requested. if you know your basket total add on £15 admin fee and any commission needed for sale items and request a voucher for that amount. If your employer requests a written quote we can supply one.


Sale Bikes

Reduced priced bikes can be bought through Cycle to Work schemes. However, an extra 10% commission will be added to cover the provider's fees. Halfords cycle to work vouchers will incur a 15% commission (can be used in-store only)

Halfords Cycle2work Vouchers

Due to the high costs associated with accepting and processing Halford Cycle2work vouchers we apply a 7.5% surcharge when accepting them against full price bike sales, sale bikes & accessories will incur a 15% surcharge. This surcharge will need to be paid separately and cannot be included in the voucher total.

Delivery Charge

All cycle to work orders after the 25/01/2021 will incur a £15 delivery charge that will be included on the cycle to work quote. If you are applying for a voucher without a quote from us, please remember to add on the delivery charge when calculating your total.


How to purchase with a cycle to work scheme

Purchasing a bike with cycle to work couldn't be simpler, below are step by step guides for the process both online and instore.



Step 1. Choose an eligible bike and accessories. Enter the details of the products you have selected into the Cycle To Work quote form (or contact us by phone or email.)

Step 2. Once you submit your online quote, we’ll put together a quotation for your order and email you. This email is not a confirmation of a completed order, it is a Quotation. It contains the information your employer will need to give you a voucher and does not reserve your bike at this stage.

Step 3. Take this email quotation to your employer and ask them to issue you with your valid cycle to work voucher.

Step 4. When you have your cycle to work voucher from your employer, please mail it to us at websales@hargrovescycles.co.uk . Please note that some schemes require you to send us the original voucher – if this applies to you, we’ll let you know this when we receive your email.

Once we receive your email (or original voucher if your scheme requires this) we will reserve your bike and confirm your order. We’ll then send you an email when we dispatch your bike.

Step 5. Get excited and wait for your new bike to arrive.

Step 1. Your employer needs to be registered with one of the above Cycle to Work schemes. They can find out how to do this from information on one of the Cycle to Work Scheme websites (see below).

Step 2. Visit Hargroves Cycles, choose the bike and, if required, safety equipment and get a quotation.

Step 3. You apply for a Certificate online using the relevant Cycle to Work Scheme website. Your employer will usually sign an online Hire Agreement at this time.

Step 4. Once approved, a Certificate will be issued to either your employer or directly to you, whichever is requested.

Step 5. The Certificate is then redeemed at Hargroves Cycles in exchange for the bike package. Salary sacrifice then commences over the hire period (usually 12 months).

Step 6. At the end of the hire period the owner of the bike may choose to offer the employee various options – we recommend you discuss these with your employer or scheme provider


Submit A quote

Use the form below to send use the details we need to create a quote you can submit to your employer. You can also email us directly at websales@hargrovescycles.co.uk with a list of the items you would like along with your contact details.


  • Up until recently £1000 was the upper limit (at least for companies without their own consumer credit license).

    However, new legislation has removed the £1000 limit for bikes under the Governments Cycle To Work initiative, so employers can now apply to have no limit on the value of certificates issued to employees! This new limit is available now so your employer can start applying for a higher (or even unlimited) Cycle To Work limit straight away!

    If you want to benefit from this new higher limit, all you need to do is get in touch with your employer or HR department and ask them to apply for a higher limit through their chosen Cycle To Work provider. Then you can apply for a higher value certificate and save on your dream bike!

    Adding funds or ‘topping-up’ – with the new government guidance on scheme limits, it is now no longer possible to ‘add funds’ or ‘top-up’ your voucher to buy a higher value bike. This means that if you are looking for a bike or package worth £1000 or more, you must go through the new process with your employer or scheme provider to request a voucher for the full value.

  • We accept vouchers from Cyclescheme, Cycle Solutions, Cycleplus, OnYourBike, Bike2Work Scheme, Vivup and Green Commute Initiative. Unfortunately, We cannot redeem Halfords C2W vouchers online, these need to be processed by one of our stores.

  • Any cycle you can use for commuting. It can have two, three or even four wheels. It can be a road bike, E-bike, hybrid, mountain bike or a folding bike but cannot be a childrens bike. You can also use the voucher to get any safety equipment you need for commuting. This might include:

    • Helmets
    • Bells and Bulb horns
    • Lights
    • Mirrors
    • Mudguards
    • Cycle Clips and dress guards
    • Panniers, Luggage
    • Locks and Chains
    • Pumps and repair kits
    • Reflective clothing, white front reflectors and spoke reflectors
  • No, the government guidelines stipulate that the bike be used at least 50% for riding to work.

  • Technically your employer or scheme provider owns the bike and equipment and loans it to you during the hire period.

  • To keep the scheme tax free, there can be no guarantee you employer will transfer ownership at the end of the hire period. However, this is usually what happens. Because HMRC has set fair market values that the employer must pay to keep the bike, you may be asked to pay 18% of the value for a bike costing less than £500, or 25% for one costing £500+ More often, though, your employer will agree to extend the hire period by up to 36 months. During this time you make no further payments and at the end of the term the bike's fair market value is considered negligible and ownership will be transferred to you.

    We recommend you discuss the options at an early point with your employer or scheme provider. You may have 3 options; firstly, to extend the hire agreement; secondly, to return the cycle and equipment. Thirdly, you may be able to buy the cycle and equipment under a separate agreement and valuation guidelines at the time

  • This all depends on your own tax status. Generally, without taking into account any payments or deposits at the end of the hire term, basic rate taxpayers will save 25% and higher rate taxpayers 39%..